The clubs/choirs who are in the unhealthy category......will be the first to die. Goal is to get all clubs/choirs into the healthy category or at least have a better understanding how to get there.
S-W-O-T Analysis – a tool any chorus or club can use U ? H
Handout passed around (SWOT)
Simply put, list your internal strengths & weaknesses and external opportunities & threats
STRENGTHS – we need to EXPLOIT
Kind of music we sing
Dedication by singers
Hire an accompanist
Sing at more places-average number of sing outs per calendar year 12 to 14 times
Spend the money for a Professional Director
Handout passed around regarding hiring a Director from Teutonia Maennerchor/Damenchor
Family (accommodate all generations of German, including 2nd and 3rd generations) including widows
Kind of music we sing
Quality of music - know your audience and have a variety of music
Website and keep it updated
Encouragement/mentoring new singers and members
THREATS – we need to CONFRONT
Publicity (not enough)
Kind of music we sing
WEAKNESSES - we need to FIX
Lack of Tenors or other voice sections
More than one club in area and no one knew about either one Aging
Unable to accept change
Fewer native German speakers around to help with language/pronunciation
Quality of music
Variety of music
Fixation on the past
OPPORTUNITIES/OUTSIDE - we need to EXPLOIT
Grants (Arts money) – apply for them
School systems -tap into schools (German Clubs, etc. for help and growth)
How do you fix these lists where problems exist?
Concentrate and exploit the strengths
Fix the weaknesses,
Build opportunities, and
Confront and minimize the threats
Handout passed around (Basics of Identifying Strategic Issues and Goals)
What do you do to fix these lists above where there are problems?
Strength - (EXPLOIT)
(NPR) National Public Radio
Free advertising – any kind
Event websites (TV, radio, community paper, etc.)
Sing-A-Long song sheets w/chorus name and contact info
PR Chairperson at club
Recording/CD - available for sale
Connections with other clubs, church choirs, other organizations, etc.
Marquee at venue
Radio personalities to help recruit
Facebook / LinkedIn
German Life / German World
Ideas to Recruit New Singers
Quality in Director/Accompanist
Ask for new singers
Talk to people – giving personal touch and personal invitation
Bring a Guest nite
Sprechen nur deutsch
Sing-A-long auf Deutsch
Sponsor Member/Friend Nite
Strassenfest (get city involved)
Offer “free” membership of certain time period for people to potential members.
It’s kind of like giving them a “free trial period”.
Quality of Music (must have to entice new singers)
Free dues for a year
Ice Cream Social
What do you do with New Singers/volunteers?
Put them to work to get them involved
Do they want to work?
Mentoring first few rehearsals
Make them feel welcome
Make it worth their time
Treat as a musician
Respect singers talent
How do we interact with Director/Accompanist?
Clear idea of what Director is allowed to do – put into writing/contract
Hired as a Professional and should be treated like one at all times
Director has final say
What are singers allowed to do? Should have a written list for singers
Music Committee advisory
Are you hiring a Director or Artistic leader?
If you only have an Artistic leader…….then anyone can direct.
Quality of choir
People should not interfere with the Director and let Director do their job
Let singers know that YOU as director expect them to give 100% at all times. If
singers can’t give 100%, then it will weed them out. If they can’t give 100%, then it’s clear the Director cares more about the German Music than they do. Singers need to understand, there needs to be wall up during rehearsal focus is on music and not on beer drinking. The Music must come first.
For those complainers (singers) who say, We are only a volunteer choir and we can’t do this and that….a suggested response might be …..What do you expect of your volunteer fire department? It’s simple, you either give 100% to put the fire out or let it burn to the ground and be destroyed.
Ideas: (Exercising the mind helps the singers become stronger)
Index cards/writing the words down over and over, cd’s with songs by other
groups, recorders, utilize spare time to learn the music on your own.
Have a choir German class ½ hour prior to rehearsal for pronunciation/meaning
of words in song.
Formal translation of songs to choir and/or audience is helpful.
A Singers attitude plays a big part of the choir and them learning the music.
Everyone in the choir should be working toward the same goals.
How much time does a Singer spend learning/rehearsing music?
Singers need to look at music more than just on a rehearsal night.
Handout passed around (Choralnet.org) and a few websites were shared among attendees.
www.germanamericanmetrodetroit.org (German-American Cultural Center)
Rotary article passed around (Club Leadership Plan)
What makes a good President or any officer position?
Who will take the job?
Good Follow thru
Focus – Have a strategic plan/vision as well as to know where chorus will go
Ask for suggestions/improvements
“Know” German music
Lead by example (communication - time - order - organization - learn to listen - carry out)
Dedication as a Singer/Member
Knowledge of Const/bylaws and ability to follow them
Business skills – including Roberts Rules of Order
Communication and support of other clubs
Know what is going on in Saengerbund
When to delegate and when to stop
Handout passed around (How to Organize and Run an Effective Meeting)
How to run an effective meeting?
Knowledge of Constitution/bylaws & ability to follow them
Geoffrey Kroening – NASB Webmaster
Geoffrey spoke to the group as to how each club’s website can hook up to the national site, which would allow us to look up answers, check on other districts’ events, direct links to other clubs, etc. Clubs are asked to send info they’d like to share to the NASB webmaster for uploading to the NASB site. This could include all club info, including Board members list and photos, choir photo, or any other club news you wish to share.
Wolfgang Wengler - Archivar
Send any “old German memorabilia” to Wolfgang…..ex. Anniversary editions programs, old Saengerfest books, pins, etc. The assembly was informed on Pins/Awards/Certificates on District level and National level.
Reards/Certificates: National and District
National (pin and certificate) – 25 yr., 40 yr., 50 yr
Cost breakdown per pin:
25yr. – 3.00 each
40 yr - $5.00 or 7.00 each
50 yr. pin is free
Pins are ordered from District and presented by a NASB Officer if at all possible, but can also be presented by someone else.
Individual choirs can order New Member pins at a cost to each club.
The amount of pin is unknown by anyone in attendance. Also clubs can create their own choir awards for any # of years if they wish to do so. Club pin/ awards available for 100 yrs. and 150 yrs., etc.
Meeting adjourned for the day at approximately 5:10pm.
Meeting called to order at approximately 9:10am with a recap of Saturday’s session
Discussion followed regarding:
Good Business Practices
Financial accountability and stability
Run club in a business like manner, minutes taken and provided, posted audit report, etc.
How to write a Press Release? (Two handouts passed around)
Advertise - paid ads for some events
Contact with local universities
All advertising – Must be in a professional format and grab the attention.
Marketing – make use of local media
How do we grow our clubs, find our faults and fix them?
John Kneller, Newark Maennerchor, shared that their club performed an exercise and
identified 79 visions. They then narrowed that list down to 5 major areas and worked up a
mission statement to accomplish these tasks.
If changing constitution, recommend that the Choir is protected by making certain criteria that
singers have certain positions on the board.
Some have a certain percentage of singers on the Board at all times for club protection.
Some clubs pay for full bus fare for singer’s events.
No club seems to charge singers a music fee
Some clubs have separate accounts for singers within’ the club.
Some clubs give options to only be singers and not members.
Seems many choirs are self supporting by the “large corporation” and have their own bank account, budget, fundraisers etc., and all fees for singers are paid out of singers’ funds.
If you charge admission…you are considered a professional.
Website: If advertising on website and your playing or singing music, make sure music is out of date. ASCAP is watching for violations.
Also, if listing programs on website…BEWARE of copyright infringements if music.
What makes a good Singer?
1. Self Discipline in attendance and timeliness
5. Attitude – Positive
6. Belief in Quality of performance
8. Professional Director
9. Professional Accompanist
10. Goals in common
11. Leadership and pride in chorus
12. Self promotion
14. Support of NASB and Foundation
NASB FOUNDATION- Tim Pecsenye spoke on topic
Purpose of Foundation:
$10k Challenge was made for receiving an additional 10K if goal was met
Goal was met, so now there is 20K in foundation
How to grow Foundation: estate planning, donations, etc.
How to make contributions: NASB Foundation
How money will be spent: workshops, scholarships, music storage/resources, etc.
Budget for Foundation: No set amount targeted as of yet, but aiming at 100K
Foundation is a 501(c)3
A recommendation was made to the NASB, requesting a professional flyer on the Foundation so clubs can include in newsletters, distribute to families, etc.
RECOMMENDATIONS/ISSUES: to address at Bezirks and NASB
1. Recognition under 25 years
2. Annual Financial Report (National)
3. Records retention
4. Succession planning…What if????
5. E-mail subscription of Sanger Zeitung
2nd Vice President, Thea Klabunde, Germania Damenchor and Maennerchor offered their clubhouse to serve as the site for the next Leadership Workshop on July 10th and 11th, 2010.
Workshop concluded at approximately 12:00pm with another tasty lunch provided by the Carpathia Club members.
HE WHO DOESN’T BEAT THE DRUM WILL NOT BE HEARD!!